Vendor Information Portal
The Phillips Theological Seminary Accounts Payable team is responsible for processing vendor payments accurately, securely, and in a timely manner. We are committed to providing professional and responsive service while ensuring compliance with applicable financial and regulatory standards.
Required Documentation
All new vendors must submit a completed IRS Form W-9 before payment can be issued.
To protect sensitive information, W-9 forms and banking details must be submitted through our secure, encrypted forms available at the top of this page.
Electronic Payments (EFT)
Phillips strongly encourages vendors to enroll in electronic funds transfer (EFT/ACH) for faster and more reliable payment delivery.
EFT information may be submitted or updated at any time using our secure, encrypted form available at the top of this page.
Invoice Submission
Invoices must be emailed to accountspayable@ptstulsa.edu to ensure timely processing.
Please include the name of the individual who placed the order and the building where the goods or services were delivered (Main Building or Bedford House). Including the department is also helpful when available.
Incomplete or inaccurate invoices may result in processing delays.
If email delivery is unavailable, invoices may also be mailed to:
Phillips Theological Seminary
Attn: Business Office
901 North Mingo Road
Tulsa, OK 74116
Payment Processing
Vendor payments are processed twice weekly, on Tuesdays and Thursdays.
ACH payments may take up to several business days to appear in your account depending on your financial institution. If you are expecting a payment, please check with your bank for any pending transactions before contacting our office.
Payment Inquiries
For questions regarding payment status, please contact the Business Office.
To assist with timely research, please include the vendor name, invoice number, invoice date, and invoice amount with your inquiry.
Uncashed Checks
Checks that remain uncashed for an extended period are subject to unclaimed property laws in the State of Oklahoma.
If a check is not cashed within the applicable timeframe, Phillips Theological Seminary may be required to void the check and remit the funds to the State of Oklahoma in accordance with these laws.
If you are unable to locate a check or have not deposited it within a reasonable timeframe, please contact the Business Office as soon as possible for assistance.
Tax-Exempt Status
Phillips Theological Seminary is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code.
Applicable tax-exempt documentation is available upon request, using the form located at the top of this page or by contacting the Business Office.
Vendors are responsible for the appropriate application of sales tax based on the goods or services provided. Questions regarding tax treatment should be addressed prior to invoicing to avoid delays in payment processing.
Contact
Business Office
918-270-6420
accountspayable@ptstulsa.edu