Billing and Payments

Phillips does not mail paper statements. Instead, students can log into their student portal and view billing information.

How do I View My Bill

Payment is due in full by the end of the first day of class. Alternatively, students can elect to participate in the monthly payment plans offered in the fall and spring semesters. These enable students to spread their payments over the course of the semester.

We accept payments on your student account in three ways.

In person in our Business Office
We accept cash and checks as payment in the Business Office. Credit cards are only accepted online in your student portal. Receipts are available upon request

By mail
Checks are accepted as payment by mail. Please include your name and/or student ID with your payment and mail to:
Phillips Theological Seminary
Business Office
901 N Mingo Rd
Tulsa, OK 74116

Online, using your Sonis student portal
ACH- You can pay online with an Electronic Check (ACH). You may also store your ACH information, so it will be easily available for future transactions.

Credit/Debit Cards- Credit or debit card payments can be made securely and easily online. Cards accepted include Visa, MasterCard, Discover, and American Express.

How Do I Make A Payment

Phillips partners with Transact for monthly automatic payment plans. These are available in up to six-month installment plans that are auto-drafted from your account, so you don’t have to worry about forgetting to make a payment and potentially delaying your enrollment for the next semester.

Payment plans are set up through the student portal. These are available for the fall and spring semesters and are designed to allow your account to be paid in full by the end of the current semester, so please be mindful of the due dates for signing up.

How Do I Set A Payment Plan

Depending on when you withdraw from a course, you may be eligible for a full or partial refund for that course.  Fees are only refunded if the course is withdrawn from within the first two weeks in the fall and spring or first day in the summer. Below is our tuition refund schedule.

Weeks (13 Week Courses)               Days (Concentrated Courses)                   Tuition Refund Rate

1-2                                                                                     0                                                                                                         100%

3                                                                                          1                                                                                                           80%

4                                                                                          2                                                                                                         50%

5+                                                                                      3+                                                                                                         0%

All current semester tuition and fee charges will be cancelled and all payments refunded for student who must withdraw for military service.

Different policies may apply to payments received from state and federal aid sources, depending on current regulations. See our Financial Aid Office, Todd Mantock, for more information on the impact on federal aid.

Phone: (918) 270-6451

Authorized users- PTS students can establish other individuals as Authorized Users to make payments, review payment history, and view student account balances online. This feature is optional and completely controlled by you. Those who choose to give others access will enter the email address of their chosen user and a username and temporary password will be emailed to that person. Authorized Users can be deleted by the student at any time.

How Do I Invite A Payer

• THIRD PARTY BILLING: Many third party private sources, such as employers, Veterans and vocational services and many others provide support for students by paying schools directly for tuition and fee costs. The Bursar handles all third party billing for student accounts. If you have an organization that would like to be billed directly for your tuition and fees, please contact the Director of Student Accounts at bursar@ptstulsa.edu.

• PRIVATE SCHOLARSHIPS: Other organizations may still provide support in your academic endeavors without being directly billed. They can simply send a check with your name in the memo field in the mail to:
  Phillips Theological Seminary
  Business Office
  901 N Mingo Rd
  Tulsa, OK 74116

Federal law limits the information the seminary may provide to spouses, friends, or relatives of our students.

Your account is in your name. Information regarding your account may only be issued directly to you, the student, unless you authorize us to release your educational records to other individuals.

You can give permission to other people to access their account information by filling out the FERPA waiver form. You can choose for what time period and what type of information you want to share. You can also revoke this permission at any time.

Before disbursement, all charges and financial aid on your account are considered anticipated. This means they are still subject to change, based on your enrollment.

Financial aid is applied to your account during disbursement, which occurs after the fourth week of classes in the fall and spring and after the second day in the summer.

Once disbursement occurs, charges are finalized, and financial aid is applied against the charges on your account. Any financial aid or payments that exceed the amount of charges on your account will be refunded to you.

Refunds are processed within two weeks of disbursement. If any additional aid is applied to your account after the first disbursement that causes a credit balance, it will be refunded within two weeks of the credit balance being created.

The preferred method of processing refunds is direct deposit into your bank account through Transact eRefund. This is set up in your Sonis student portal. If no eRefund account is set up, a paper check will be mailed to the address we have on file for you.

How Do I Set Up Direct Deposit

If you are experiencing a financial hardship, we have resources that may help pay off your student account, including an Emergency Scholarship and Financial Need Scholarship. For more information, please contact our Financial Aid Officer, Todd Mantock.

Phone: (918) 270-6451

Billing holds are applied to accounts the business day before registration opens for the next semester. This hold prevents enrolling in future classes and receiving a diploma. Holds will be placed on all accounts that have an unpaid balance and do not have a current semester payment plan.

Billing holds are removed from accounts to allow enrolling in courses when the account is paid in full.

At the close of each semester, all accounts are evaluated and any accounts that have an outstanding balance from a previous semester with no active payment plan in place are sent to collections. A billing hold will remain on the account until it is paid in full. This hold prevents registering for future classes. If the account is not paid in full within 5 years of the original charge date, the student will not be eligible to register for future courses, for a period of 10 years.

How can I safeguard my account against emergency situations?

We are partnered with GradGuard to offer tuition insurance to help protect your investment in your seminary education. This insurance protects you against financial loss if you have to withdraw from classes due to a covered illness, injury, mental health condition, or loss of income.

Our tuition insurance reimbursement program covers the cost of tuition insurance, up to the $1,500 level of coverage, for all degree seeking students who elect to utilize the tuition insurance service through gradguard.

How do I sign up for tuition insurance?

If you choose to sign up for tuition insurance, you can sign up straight from your student portal or from GradGuard.com before the end of the add/drop period. After signing up, degree seeking students can request reimbursement from the business office.

Once we have received your information and confirmed your coverage with GradGuard, we will send your reimbursement via your preferred reimbursement method at the end of the add/drop period, which is typically two weeks after the first day of class.

If you have any questions regarding reimbursement for this service, please contact the business office.  If you have any questions regarding coverage, please reach out to GradGuard at 866-985-7598 or gradguard.com.

We have a program in place that allows all our degree-seeking students to receive their required textbooks at no charge to them. When your class schedule is finalized, you will submit a request for your textbooks, and the Business Office will get your books ordered. For the Fall 2025 semester, we are past the deadline to request your textbooks, but we are still accepting reimbursement requests. To request reimbursement for your required textbooks for this semester, please fill out the Textbook Reimbursement Request Form.

If you have any questions about your billing account, please do not hesitate to reach out!

Ann Nelson
Director of Student Accounts
bursar@ptstulsa.edu
(918) 270-6468

The easiest and fastest way to get answers to all your questions is to send an email, but please be aware that we can only send information to your student email. We cannot send information to personal emails.

• Consortium Agreement
• FERPA Waiver
• Financial Responsibility Agreement
• Financial Need Scholarship Application
• Tuition Insurance Reimbursement Form
• Emergency Scholarship Application (Tuition and Fees)
• Emergency Grant Fund Application
• Travel Grant Application

• The 411 on managing your finances
• Glossary of financial terms
• Understanding your paycheck
• Banking
• Budgeting
• Consumer credit and protection
• Consumer credit reports and scores
• Exploring career options
• Insurance
• Managing your records
• Preventing identity theft
• Saving
• Student loan repayment estimator
• The basics of student loans

• Student Financial Responsibility Agreement: A form you sign when you start at Phillips that says you understand you are responsible for paying your tuition and fees, even if your financial aid doesn’t cover the full amount.
• Disbursement: When all your charges (like tuition and fees) and your financial aid are officially applied to your student account.
• Credit Balance: Extra money left on your account after your tuition and fees have been paid. This can happen if your financial aid or scholarships are more than your charges.
• Anticipated Charges: The tuition and fees we expect you’ll owe for your classes before your financial aid is applied.
• Anticipated Financial Aid: The financial aid we expect you’ll receive, but that hasn’t been applied to your account yet.
• Refundable Scholarship: A scholarship that lets you receive extra money back if it’s more than what you owe.
• Non-Refundable Scholarship: A scholarship that only pays your school bill. If it’s more than what you owe, the extra either stays on your account for a future semester or is returned to the scholarship organization, depending on their instructions.