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Preservation and Archives Librarian

Position: Preservation and Archives Librarian

Hours: 20 hours per week

Reports to: Director of the Library

Salary: Commensurate with qualifications and experience

Mission of Position: Ensures the long-term preservation, organization, and access of and to unique, fragile, and obsolete materials, both digital and traditional, within the Phillips Seminary Library holdings; supports the learning and research use of the collections by Phillips’ community and publics.


The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 Collection Preservation

  • Provides access to special and digital collections by organizing incoming and older unprocessed collections, creating finding aids, and applying metadata using archival software in accordance with national standards and best practices; coordinates with Access Services Librarian for assistance in implementation of systems if necessary;
  • Manages archival processing by evaluating project needs, creating processing plans, determining appropriate levels of processing, setting goals, establishing timelines, and evaluating outcomes for archival and special collections processing;
  • Coordinates with the Director in creating and maintaining preservation and disaster response procedures and policies;
  • In collaboration with the Stewardship Department occasionally pursues additional funds necessary to support programs and collections through grant writing;
  • Prepares statistical reports on processing and usage for the Director of the Library;
  • Continues work developing the library's newly-started conservation lab, providing conservation treatments for general and special collections materials. Oversees the maintenance and replacement of lab equipment; Coordinates with facilities maintenance to monitor the library's environment and make recommendations as necessary to prevent or minimize damage to collections over time.

Learning Support

  • Curates traditional and online exhibitions on special collections topics and collections in support of the Seminary’s teaching, research, and learning endeavors ;
  • Occasionally collaborates with faculty and the Instruction Librarian to support the Seminary’s teaching, research, and learning endeavors through the use of Library’s Special Collections;
  • Provides reference and research assistance to the Phillips Theological Seminary community;
  • Helps Seminary Relations to promote collections using social media, blog, and through other venues.

Professional Development

  • Maintains currency with trends and developments in library and archives functions, resources, practices, and procedures;
  • Contributes to the profession through active participation in conferences, and associations.

Public Services Support

  • Provides public services at the circulation desk such as hospitality, reference, and interlibrary loan by being an essential member of the public services team.


  • Performs other duties as assigned.



  • Education: ALA-accredited MLS or MLIS with a concentration in special collections, archives, or archival administration, or Master’s in Archival Studies.
  • Experience: One year of significant experience working with rare books, special collections and/or archives in an academic or museum setting.

Required Skills and Qualities:

  • Demonstrates effective written and verbal communication and interpersonal skills;
  • Excellent organizational, time, and project management skills;
  • Demonstrates ability to work effectively as a member of a diverse, dynamic, team and as an independent self-starter in the performance of everyday tasks;
  • A commitment to service;
  • Technological expertise related to trends in special collections librarianship services, digital collections, and the archiving and preservation of manuscript collections;
  • Grant-writing skills;
  • Experience with archival management software;
  • Ability to perform physical requirements of the job including a tolerance to dust and mold removal;
  • Familiarity with EAD, DACS, metadata schemas;
  • Ability to work effectively in MS Word, Excel, and PowerPoint.

Preferred Qualifications:

  • Subject expertise and/or interest in theology, religious studies, and the Disciples of Christ denomination;
  • Experience with CONTENTdm.
  • Experience with Ex Libris Alma and Primo
Application Instruction
Please email a cover letter expressing interest in the position, being as specific as you can, and detailing relevant professional experience, education, and training, along with a resume,
including the names and contact information of at least three professional references to gwen.derrick@ptstulsa.edu.


Phillips Theological Seminary offers Christian graduate theological education
in service of intelligent, just, and compassionate religious and civic communities. We welcome
students to a safe space for truth-seeking conversations about the Bible, Jesus, and faithful living.
Courses available on campus and online for certificate, diploma, MDiv, MAMC, MASJ, & MTS
programs, and on campus for the DMin program.

Phillips Theological Seminary

901 N. Mingo Road
Tulsa, OK 74116

p 918-610-8303
f 918-610-8404

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