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Marketing Assistant

STATUS: Full-time, non-exempt

REPORTS TO: Senior Director of Seminary Relations

MISSION OF POSITION: The marketing assistant serves as the organizer, coordinator and primary support staff person for the seminary relations office, relieving senior staff of administrative tasks and representing the office to internal and external constituencies.

AREAS OF RESPONSIBILITY: The marketing assistant supports the seminary relations office in its management of the integrated marketing/communication plan in the following ways (the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position):

Administrative Support

  • Maintain the office calendars and schedules
  • Coordinate travel arrangements for the seminary relations office
  • Record and prepare minutes and reports for meetings
  • Manage projects with internal constituents and outside vendors
  • Document and maintain billing and payment records
  • Attentive to setting and meeting deadlines

Marketing/Communications Support

  • Edit and review materials for style, spelling, clarity, and appearance
  • Create and maintain marketing tracking system
  • Produce regular reports on digital media analytics
  • Maintain vendor list
  • Maintain and coordinate collateral marketing needs and materials
  • Assist with special events (will rarely require work beyond normal business hours)
  • Monitor social media traffic
  • Coordinate mass mailings
  • Coordinate mass emails and system maintenance, including accurate mailing lists (currently Constant Contact)

Website Support

  • Coordinate content updates with staff
  • Create and provide reports on website traffic
  • Regularly monitor website and report functional issues
  • Serve as primary contact for website programmer
  • Serve as editor for content management system (CMS) issues from other staff
  • Assist other staff with CMS fundamentals, including orienting new employees to the system

Technical Support

  • Record chapel audio for posting on website
  • Provide Facebook Live support for chapel and other special events
  • Ensure lobby monitors display proper messages

QUALIFICATIONS

  • Spirit of eagerness, collaboration, and lifelong learning
  • Minimum five years of office management experience (degree in business administration, marketing, organizational management preferred)
  • Ability to advance assignments and projects with minimal supervision
  • High level of expertise with Microsoft Office software (will be tested)
  • Excellent written communication skills (will be tested)
  • Experience with online content management systems (will be tested)
  • Exceptional organizational skills
  • Ability to work in a diverse and inclusive culture and to treat others as you want to be treated
  • Experience using Adobe Creative Suite software (preferred)

APPLICATION INSTRUCTION

Please email a cover letter expressing interest in the position and detailing relevant professional experience, education, and training, along with a resume, including the names and contact information of at least three professional references to gwen.derrick@ptstulsa.edu.

Phillips Theological Seminary offers Christian graduate theological education
in service of intelligent, just, and compassionate religious and civic communities. We welcome
students to a safe space for truth-seeking conversations about the Bible, Jesus, and faithful living.
Courses available on campus and online for certificate, diploma, MDiv, MAMC, MASJ, & MTS
programs, and on campus for the DMin program.

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901 N. Mingo Road
Tulsa, OK 74116

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